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Privacy Policy

Nipol Privacy Policy
Effective Date: 2025.09.30

Protecting your privacy is very important to us. This Privacy Policy explains what personal data we collect, the purposes and legal bases for processing, and your rights as a user of www.nipol.biz.

1. Data Controller

The controller of your personal data is:

Nipol
Headquarters: Kyoto, Japan
Contact email: info@nipol.biz

2. Scope of Data Processing

Depending on how you use our website, we may process the following data:

  • Contact form: First name, last name, email address, message content

  • Newsletter: Email address

  • Account registration and login: First name, last name, email, password, address, phone number

  • Online purchases: Billing data (e.g., VAT number, company name), delivery address, payment details (processed by payment operators)

  • Technical data: IP address, browser type, operating system, device information

3. Purposes and Legal Bases for Processing

PurposeLegal Basis

Responding to inquiries via contact formArt. 6(1)(f) GDPR – legitimate interest

Sending newslettersArt. 6(1)(a) GDPR – consent of the user

Account registration and managementArt. 6(1)(b) GDPR – performance of a contract

Order fulfillmentArt. 6(1)(b) and (c) GDPR – performance of a contract and legal obligation

Direct marketingArt. 6(1)(f) GDPR – legitimate interest

Website analyticsArt. 6(1)(f) GDPR – legitimate interest

4. Data Retention

We retain your data:

  • For as long as necessary to fulfill the purpose for which it was collected

  • Until you withdraw your consent (e.g., for newsletters)

  • As required by applicable law (e.g., tax regulations)

5. Data Sharing

Your data may be shared with:

  • IT, hosting, accounting, and logistics service providers

  • Payment operators 

  • Courier services for order delivery

Data is shared only as necessary to achieve the intended purpose.

We do not transfer data outside the European Economic Area (EEA) unless adequate protection is ensured (e.g., certifications, SCC agreements).

6. Your Rights

You have the right to:

  • Access your data

  • Rectify your data

  • Delete your data (“right to be forgotten”)

  • Restrict processing

  • Data portability

  • Object to data processing

  • Withdraw consent at any time

  • Lodge a complaint with the relevant data protection authority (e.g., President of UODO – uodo.gov.pl)

7. Cookies

Our website uses cookies to:

  • Ensure proper website functionality

  • Analyze statistics (e.g., Google Analytics)

  • Conduct marketing activities

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8. Security

We take all reasonable measures to protect your data, including SSL-secured connections, server protections, limited access to authorized personnel, and regular system audits.

9. Changes to the Privacy Policy

We reserve the right to update this Privacy Policy. The latest version is always available on our website.

Questions?
Contact us at: info@nipol.biz

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